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School Office Assistant

Please Note: The application deadline for this job has now passed.

Role Introduction

The School Office Assistant is responsible for supporting the day-to-day administration of the School Office and will support the School Office Manager in maintaining the close partnership between School Office and the School.  School Office is a focal point within the School for both staff and pupils.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

  • Meeting and greeting visitors at all levels of seniority in a welcoming manner, ensuring they are directed to the appropriate person.
  • Proactive management of incoming communications including emails, post, telephone enquiries.
  • Responding to all queries within a timely manner, escalating to the appropriate person where necessary.
  • Help and advice with the use of the franking machine, ensuring it is sufficiently topped up at all time and franking post when necessary.
  • Undertake training in the use of copying machines in Duplicating Office.
  • Maintain all office systems including accurate data management and reliable and efficient filling.
  • Supporting the team with other tasks as necessary to facilitate the smooth running of the department.
  • Undertake any other duties reasonably requested by the School Office Manager.
  • Assist with any other ad hoc general office requirements.
  • Commitment and promotion of equality, diversity and inclusion;
  • All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2021 guidance, therefore a good understanding of safeguarding procedures is essential;
  • Commitment to safeguarding and promoting the welfare of children, including by not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
  • Understand and comply with procedures and legislation relating to confidentiality.

The Ideal Candidate

To be successful in this role, the incumbent should have:

  • Good working knowledge of Microsoft Office
  • Excellent communication skills, both written and verbal with the ability to liaise with a wide variety of people.
  • Good literacy skills.
  • Good telephone manner
  • Friendly and courteous.
  • Excellent attention to detail.
  • Integrity, honesty and reliability
  • Confidentiality, discretion, tact and empathy.

Benefits

Eton College offers a wide range of benefits, including; an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme (where applicable), free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discount at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service and, where applicable, a Barred List, Prohibition and EEA checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College

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