The Recruitment Administrator works closely with the Recruitment Manager and wider recruitment team to support all recruitment activities, ensuring that the candidate experience is as good as it can be and that Hiring Managers are supported effectively. As Resourcing Administrator, you will primarily be involved with the administration involved with recruitment, such as posting job adverts, shortlisting and scheduling interviews, as well as engaging with candidates and undertaking safeguarding interviews. You will also work closely with the wider HR team to ensure that all pre-employment checks are completed and appropriate paperwork is generated.
Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.
- Placing job adverts in an accurately and timely fashion as directed. For instance, this may include the school’s careers site, online job boards, local media, social media platforms etc;
- Supporting Hiring Managers to screen and sift applications against pre-defined criteria, and conducting ‘first stage’ screening where relevant;
- Booking and arranging interviews with candidates, Hiring Managers, and other members of the recruitment team;
- Playing a role in the interview process, in most cases this will involve conducting Safeguarding Interviews, and assessing the candidate’s employment history;
- Double checking employment history forms completed by other members of the recruitment team. This includes ensuring that all required information is passed along to the generalist HR team in a timely fashion to expedite the pre-employment checking process and in line with the school’s data protection expectations;
- Making offers to candidates and turning down applicants, by phone wherever possible, ensuring that helpful feedback is provided and the candidate experience is at the forefront of the process;
- Using the school’s recruitment software (Tribepad), ensuring that all information within the system is up to date and accurate – this includes, but is not limited to: ensuring all candidates receive a response to their applications in a timely manner, that jobs are properly closed off, that individuals who do not have the right to work in the UK are processed in line with our procedures;
- Keeping the Vacancy tracker up to date with all pertinent information;
- Answering queries and directing people to information;
- Commitment and promotion of equality, diversity and inclusion;
- All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2021 guidance, therefore a good understanding of safeguarding procedures is essential;
- Commitment to safeguarding and promoting the welfare of children, including by not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
- Understand and comply with procedures and legislation relating to confidentiality.
For more information, please see attached job description.
The Ideal Candidate
To be successful in this role you will need:
- Previous experience working in a busy administrative position and juggling competing priorities;
- Good working knowledge of Microsoft Word, Outlook and Excel;
- Excellent communication skills – both written and verbal;
- Previous experience of working in a recruitment or HR team would be highly advantageous.
You may enjoy this role if:
- You have a ‘can-do’ attitude – you love getting stuck in and you’re not phased by a heavy volume of work and fast changing priorities;
- You’re a great communicator – you enjoy engaging with a variety of different people, you’ll always try to meet face to face or pick up the phone rather than email if you can;
- You’re flexible and have a keen eye for detail – you’ll have to juggle lots of competing tasks so you’ll enjoy having lots of different things on the go, and you’re able to organise your time and to prioritise your to- do list so nothing slips through the cracks;
- You like building relationships – you’re able to develop strong, credible relationships both within the HR team and the wider school;
- You continually look for ways to improve systems and processes – we’re keen to evolve and keep improving what we do, so you’ll continually question the status quo and actively search for ways we can be more efficient and effective;
- You enjoy working in a team – we’re a small team and we enjoy spending time together. We support each other as much as we can meaning we get involved in lots of different tasks, you’ll be keen to operate in the same way we do, and you’ll volunteer to get involved in areas that are outside of your normal recruitment remit.
Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.
About the College
We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.
If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on email@example.com so we can make adjustments accordingly.
Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service and, where applicable, a Barred List, Prohibition and EEA checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form. Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.