Role Introduction

The PA to the Director of Development is an integral part of the Development team. Reporting to the Director of Development the role provides full PA support to the Director of Development and, where appropriate, diary management and general administrative support to the Campaign Director and the Development Operations Director.

The role also works closely with the rest of the Development Team, the Provost’s office and the Head Master’s team, and with the extended Eton Community, namely Old Etonians (OE’s), Parents, Past Parents and Friends.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

• Provide full PA support to the Director of Development, including diary management, arranging meetings and relevant logistics, managing email inboxes and post, helping the Director to prepare for meetings and undertaking general administrative tasks as required.
• Provide diary management and some administrative support as appropriate to the Development Operations Director and the Campaigns Director.
• Provide administrative support to the various volunteer committees, including the preparation of papers in advance, attending and taking accurate minutes during the meetings and circulating minutes in a timely fashion after the meetings. These meetings may happen both onsite and offsite where appropriate.
• Arrange and oversee the Development Team’s travel arrangements, which include both overseas and UK based travel.
• Work with the Development and Campaign Directors as appropriate to provide administrative assistance for fundraising activity, which could include proposal writing, follow up from meetings, management of small-scale events, research, and preparation of meeting information packs.
• Work with the Development Operations Director and Stewardship Deputy Director to produce e-marketing collateral using DotMailer.
• Undertake other tasks and projects as required to facilitate the smooth running of the team.
• Commitment and promotion of equality, diversity and inclusion;
• All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2021 guidance, therefore a good understanding of safeguarding procedures is essential;
• Commitment to safeguarding and promoting the welfare of children, including by not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
• Understand and comply with procedures and legislation relating to confidentiality.

The Ideal Candidate

To be successful in this role, the incumbent should have:

• Significant experience in a PA role, ideally supporting a senior level employee or a senior management team.
• Experience in taking minutes and producing board papers for meetings.
• Previous experience using MS Office and ideally a CRM system or database (ThankQ would be ideal).
• The ability to manage multiple tasks, people, and deadlines.
• Excellent organisation skills, with high levels of attention to detail and accuracy.
• The desire to work in a busy environment where priorities can be changeable and fluid.
• Excellent communication skills – both written and verbal – with the ability to prepare professional correspondence and reports and deal with a variety of people over the telephone.
• The ability to build relationships.
• High level of initiative – the incumbent should be a self-starter who is able to, and enjoys, anticipating needs and spotting opportunities.
• Discretion, tact, and the ability to maintain confidentiality at all times.
• It would also be beneficial for the incumbent to have a working knowledge of fundraising including an understanding of information and data-protection legislation.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service and, where applicable, a Barred List, Prohibition and EEA checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College