Role Introduction

An exciting opportunity has arisen for a Music Schools Receptionist to join our thriving Music Department. This is a term time, permanent position where you will be based in beautiful and historic surroundings of Eton College.

The Music Schools house two concert halls, a recording studio, three music technology suites, drum suites, a music library, and a large number of teaching and practice rooms.

The Music Schools Receptionist will welcome and assist visitors to the Music Schools, ensuring appropriate security and safeguarding procedures are observed in all instances. They will also be the first point of contact for all boys, helping them with timetable and lesson queries and will assist the administration staff with the smooth running of the Music Schools by performing many varied administrative duties. The Music Schools Receptionist will also provide general assistance to the teaching and non-teaching staff in the department.

This is an exciting opportunity for someone who may have a love of music, to join the college’s Music Department which is renowned for academic excellence and first class facilities.  

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

Key Tasks and Responsibilities

• Greeting and supervision of visitors to the Music Schools;
• First point of contact for boys with queries relating to music lessons and timetables;
• Allocation of teaching rooms and managing the booking of performance and rehearsal spaces;
• Assist with the general administration of the music department including timetable entry and absence reporting;
• Ordering of music, practice books, etc. for staff and boys;
• Checking and distribution of music orders on arrival;
• Keeping notice boards and signage up to date and relevant;
• Ordering of office supplies and provisions;
• Taking in and distributing post and deliveries for the department;
• Photocopying and clerical work as needed and requested;
• Regular checks on the tidiness of rehearsal spaces and staff common room;
• Maintaining general tidiness and security of the building and locking up when necessary;
• Weekly testing of the Fire Alarms (on Sundays);
• Raising maintenance and repair work requests with buildings department;
• Any other tasks delegated by Precentor or Manager;
• Commitment to and promotion of equality, diversity and inclusion;
• All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2022 guidance, therefore a good understanding of safeguarding procedures is essential;
• Commitment to safeguarding and promoting the welfare of children, including but not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
• Understand and comply with procedures and legislation relating to confidentiality.

The Ideal Candidate

To be successful in this role, the incumbent should:

• Have previous experience as a Receptionist, Administrator, Front Office or similar role;
• Be able to deliver a professional customer service experience;
• Demonstrate strong inter-personal skills (both written and spoken);
• Have excellent organisational skills;
• Have the ability to manage workload, prioritising work and respond effectively to changing circumstances;
• Have strong IT skills (Word, Excel, Outlook, etc) including a high level of accuracy and attention to detail;
• Have worked both independently and as part of a small team;
• Have a resourceful and pro-active approach, using your own initiative, but able to seek support when required.

You may enjoy this role if;

• You enjoy meeting people, and are welcoming and friendly;
• You enjoy working in a fast-paced role and enjoy variety in your work;
• You pride yourself on being trustworthy and reliable;
• You are adaptable and flexible;
• You have a keen interest in Music.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College