Role Introduction

As an HR Administrator you will work within a small generalist HR team who look after all teaching and teaching adjacent departments in the school. You will be responsible for providing full administrative support throughout the employee lifecycle. This can range from carrying out legally compliant recruitment checks, entering new joiners onto the HR system and processing changes, to sorting out exit paperwork.

As this role is integral in meeting the needs of our College community, it will be office-based 5 days a week.

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

• Carrying out recruitment checks for successful candidates and logging these on our Single Central Register – there are approximately 15 separate checks that need to be undertaken before an individual is able to join the College. These checks need to be carried out in line with Keeping Children Safe in Education, the school’s expectations and in a timely fashion to ensure that the individual is safe to work in a school before they start with us; 
• Inputting new joiners onto our HR Information System, and liaising with payroll, IT, Security and other internal stakeholders to ensure everything is set up in time for the new joiner’s arrival;
• Generating accurate offer letters and contracts;
• Supporting with on-boarding employees once they join the College;
• Processing changes on our HR Information System and preparing letters to send to individuals – for example salary changes, promotions etc.;
• Supporting the processes of annual salary review – including helping to mail merge and envelope letters;
• Answering day-to-day queries and directing people to information or policies, and where required, escalating queries to other members of the team;
• Processing leavers – including logging information on the HR Information System, preparing letters and liaising with security, IT and payroll as appropriate;
• Supporting the team with the collation of metrics and data around what we do as an HR team;
• Supporting recruitment activities happening within the designated client groups. This may include booking and arranging interviews, helping to shortlist, undertaking Safeguarding Interviews and, with more experience, being part of the interview process for certain roles;
• Supporting HR projects and undertaking own projects and tasks where relevant;
• Supporting the wider HR team with any task as requested;
• Supporting the team with other tasks as necessary to facilitate to smooth running of the department, including filing;
• Demonstrating a clear commitment to safeguarding and promoting the welfare of children including, but not limited to: completing the regular and required safeguarding training and keeping abreast of safeguarding updates published by the school;
• Complying with all school-related and legislative requirements in relation to handling confidential and sensitive information;
• Demonstrating commitment to, and the promotion of, equality, diversity and inclusion.

The standard working pattern is:

• 35 hours per week, working 9am – 5pm, Monday to Friday with one unpaid hour for lunch;
• 52 weeks per year;
• 21 days contractual annual leave, plus additional discretionary leave over the Christmas shut-down period (normally 3 days);
• When bank holiday fall within a school term period, this is considered to be a working day and a day off in lieu will be given.

For those looking for an administrative career there is scope to move into administrative and secretarial roles within other College departments. There is also the opportunity to develop your HR career and to move sidewards into a Recruitment or L&D Administrator position, or upwards into an HR Officer or Recruitment Officer position, depending on individual skills and experience.

The Ideal Candidate

To be successful in this role you will need:

• Previous experience working in a busy administrative position and juggling competing priorities;
• Good working knowledge of Microsoft Word, Outlook and Excel;
• Excellent communication skills – both written and verbal;
• Previous experience of working in an HR team and/or with an HR Information System would be highly advantageous.

You may enjoy this role if:

• You have a ‘can-do’ attitude – you love getting stuck in and you’re not fazed by a heavy volume of work and fast changing priorities;
• You’re flexible – you’ll have to juggle lots of competing tasks so you’ll enjoy having lots of different things on the go, and you’re able to organise your time and to prioritise your to do list so nothing slips through the cracks;
• You have an eye for detail – our HR Administrators are key to making sure our data is accurate and that we’re completing all of our recruitment checks, so you will be comfortable working in the detail and following processes;
• You continually look for ways to improve systems and processes – we’re keen to evolve and keep improving what we do, so you’ll continually question the status quo and actively search for ways we can be more efficient and effective;
• You’re a great communicator – you enjoy engaging with a variety of different people, you’ll always try to meet face to face or pick up the phone rather than email if you can;
• You have an interest in working in an HR team, even if you don’t want to become an HR specialist;
• You enjoy working in a team – we’re a small team and we enjoy spending time together. We support each other as much as we can meaning we get involved in lots of different tasks, you’ll be keen to operate in the same way we do, and you’ll volunteer to get involved.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College