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Exhibitions & Access Coordinator

Role Introduction

We are seeking an enthusiastic and committed individual with experience of event and/or project management, excellent communication and interpersonal skills and a flexible approach to join our busy team. In this role you will coordinate and promote the College Collections’ special exhibitions programme, as well as varied events and engagement activities for local and national adult audiences of the Collections. You will also act as line manager for team members responsible for weekend openings of our museums and galleries, as well as our seasonal heritage tours. An interest in the cultural/heritage sector is essential, and experience in this field, particularly of exhibition work, is desirable. 

The College Collections include art, artefacts, manuscripts and archives, rare books and natural history specimens, ranging from the prehistoric to the present day. The college’s Museum of Antiquities, Museum of Eton Life and Natural History Museum are open to the public every Sunday afternoon (with the Museum of Eton Life also open on Saturdays). In addition, regularly changing special exhibitions are displayed in two dedicated galleries. 

This is a part-time position working 25 hours per week.

Please be advised interviews will be held w/c 10th October 2022.

Main Duties

Exhibitions

  • There are usually at least three temporary exhibitions per year, varying in scale, in Eton College’s various Collections exhibition spaces including the Verey Gallery, Tower Gallery and Museum of Eton Life.
  • ​​Work with the Exhibitions Sub-committee to schedule the programme of temporary exhibitions and displays.
  • Act as project manager for temporary exhibitions, and, as agreed with the lead exhibition curator for each exhibition.
  • Provide administrative support as above for curators working on the periodic improvement or rotation of permanent displays in the three Eton museums, the Austen-Leigh Gallery and the Millington-Drake Gallery.
  • Act as registrar for loans of items from the Collections to external exhibitions. In consultation with the relevant keeper, other college staff, and external vendors and institutions, manage requests, terms of loan, insurance, condition reports, courier arrangements and removal.
  • Organise access to the exhibitions for internal/external visitors outside of weekend openings.
  • Assist in promotion of exhibitions and associated events. Ensure exhibition pages of the Collections website are kept up to date and, as appropriate, place advertisements and liaise with Eton Communications Office regarding media coverage.

Access and Engagement

  • Through line management of Senior Custodian, maintain administrative oversight of Saturday and Sunday openings of the museums and galleries
  • Oversee seasonal public heritage tours of the college. 
  • Develop, plan, promote, deliver and evaluate engagement and events for adult audiences of the Collections in collaboration with other Collections staff as directed by the Director of Collections.
  • Provide support for departments of the Collections hosting specialist visits and take a coordinating role for more complex events involving more than one Collections department or access to multiple areas of the college. Act as primary contact for all those enquiring about group visits to the museums/galleries.
  • As appropriate, support the Keepers of the Natural History Museum and the Eton Museum of Antiquities in providing access to those spaces, particularly in their absence.
  • Assist with Collections open days for the Eton community (e.g., ‘Fourth of June’, ‘St Andrew’s Day’, F-block Sunday, Masters’ Guest Night) as directed by the Director of Collections.

General

  • Commitment to and promotion of equality, diversity and inclusion.
  • All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2021 guidance, therefore a good understanding of safeguarding procedures is essential.
  • Commitment to safeguarding and promoting the welfare of children, including but not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood.
  • Understand and comply with procedures and legislation relating to confidentiality.

Please refer to attached job description and person specification for further information.

The Ideal Candidate

To be successful in this role, the incumbent should have:

  • Experience of event management and/or project management
  • Demonstrable ability to maintain an overview of multiple concurrent projects, on a range of scales, balancing and prioritising appropriately
  • Ability to assess the progress of a project, spotting areas of risk and advising on mitigating those risks
  • Excellent interpersonal, written and oral communication skills
  • Flexible working style with good team working skills
  • IT literate with ability to use MS Office suite
  • Enthusiasm, curiosity, can-do attitude
  • An interest in the cultural/heritage sector

Desirable

  • Experience in the cultural/heritage sector
  • Experience of exhibition work, ideally including experience registering loans

Benefits

Eton College offers a wide range of benefits, including; an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme (where applicable), free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discount at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service and, where applicable, a Barred List, Prohibition and EEA checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College

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