Role Introduction

We are seeking a Data Administrator to join our IT Department which provides all of the Eton College’s information and communications technology services for more than 2,000 users, both inside and outside of the classroom. You will be responsible for the input of data on Eton’s external relations database, Access CRM. The successful candidate will need to have a keen eye for detail to ensure accurate input of data ensuring all activity is compliant with current Data Protection regulations. You will also support the wider internal departments with data requests.

Our welcoming office sits in the heart of Eton Colleges historical buildings and amidst beautiful surroundings, benefiting from subsidised lunches and glorious lunchtime walks! 

Working pattern

• Your working hours will be 8am to 4pm, Monday to Friday, with one unpaid hour for lunch each day;
• 52 weeks per year;
• 21 days contractual annual leave, plus additional discretionary leave over the Christmas shut-down period (normally 3 days);
• When a bank holiday falls within a school term period, this is considered to be a working day and a day off in lieu will be given.

We will consider a job share for this position, should two people require part-time hours. 

Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.

Main Duties

• Responsible for ensuring the input of data in the external and internal contact databases;
• Responsible for processing of all data amendments, updates and data cleaning, ensuring they are done in a timely manner and on a regular basis;
• Ensure all activity on the database is compliant with current Data Protection regulations and fit for purpose;
• Support internal departments with data requests, both regular and ad hoc.;
• To cover any other task deemed appropriate;
• Commitment to and promotion of equality, diversity and inclusion;
• All positions at Eton are classed as ‘regulated activity’ as per the Keeping Children Safe in Education 2023 guidance, therefore a good understanding of safeguarding procedures is essential;
• Commitment to safeguarding and promoting the welfare of children, including but not limited to, completing safeguarding training as required, and ensuring any safeguarding updates issued by the College are read and understood;
• Understand and comply with procedures and legislation relating to confidentiality.

The Ideal Candidate

To be successful in this role, you will need to be able to demonstrate the following;

• Accurate data entry with a sharp eye for detail;
• Aptitude for pattern recognition;
• Demonstrable experience using CRM systems;
• Good understanding and experience of data entry;
• A good understanding of information and data protection legislation;
• Good organisational and administrative skills, with the ability to manage a busy workload and meet deadlines;
• Must be proficient in the Microsoft Office suite of applications, with particular strengths using Outlook, and Excel;
• Ability to organise and prioritise own workload;
• Ability to work autonomously on day-to-day enquiries;
• Ability to work effectively within a team environment.

You may enjoy this role if;

• You have a ‘can-do’ attitude – you love getting stuck in and you’re not fazed by a heavy volume of work and fast changing priorities;
• You’re flexible and have a keen eye for detail – you’ll have to juggle lots of competing tasks so you’ll enjoy having lots of different things on the go, and you’re able to organise your time and to prioritise your to- do list so nothing slips through the cracks.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, a cycle to work scheme, subsidised lunches during term time, free or heavily discounted access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds. We are dedicated to creating and sustaining an environment that values individuality and difference and celebrates the diversity of both staff and pupils by fostering perseverance, tolerance and integrity. We believe in equal opportunity for everyone, irrespective of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, sexual orientation or socio-economic background.

If you have any queries about the application process or any problem with submitting your application online, the Recruitment Team will be happy to help. Should you require any reasonable adjustments to be made or facilities provided to enable you to apply online, please do not hesitate to contact us on recruitment@etoncollege.org.uk so we can make adjustments accordingly. 

DISCLOSURE CHECKS

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure from the Disclosure and Barring Service (including Barred List information), an online search and, where applicable, Prohibition checks. If you are successful in your application, you will be required to complete a DBS Disclosure Application Form.  Any information disclosed will be handled in accordance with any guidance and/or Code of Practice published by the DBS. The College is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions, cautions, reprimands and final warnings (including those which would normally be considered as “spent” under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the College.

Eton College