Role Introduction

We are looking for someone passionate about providing proactive secretarial and general admin support to the Lower Master and the Lower Master’s office team on a full-time permanent basis, working 42 weeks per year (including 5.6 weeks holiday). The right candidate will be ‘one step ahead’ of the Lower Master’s day-to-day activities, and will work collaboratively the Lower Master’s Office team, particularly the Office and Events Manager, to ensure the Lower Master has the most effective support system possible.

This is a fast-paced and varied role where the successful candidate will be involved in a wide range of activities from diary management, managing incoming communications, to dealing with parents and pupils over the phone and face to face when required. 

Main Duties

• Alongside the Office and Events Manager, ensure proactive management of incoming communications into the Lower Master’s office. This includes filtering communications, drawing attention to urgent or time-bound issues, drafting responses and responding directly where appropriate;
• Managing the Lower Master’s diary, ensuring they are aware of their commitments and are well prepared – e.g. they have all necessary paperwork required for meetings;
• Preparing meeting agendas, taking accurate minutes of meetings, and supporting the Lower Master and wider office to follow up on action points;
• Providing general administrative support, such as typing reports, amending documents and policies, creating presentations, proofreading paperwork etc.;
• Assisting with the preparation and delivery of a wide variety of school events, as directed by the Office and Events Manager;
• Working closely with the personal assistants and secretaries of the Executive Leadership Team to ensure the senior management of the school have appropriate administrative support in place at all times;
• Working with the HR Department to oversee and diarise the Lower Masters’ involvement in recruitment;
• Arranging travel, accommodation and visas as required;
• Ensuring the office facilities are in good working order to enable the efficient functioning of the Lower Master’s Office;
• Meeting and greeting visitors at various levels of seniority, providing refreshments where necessary.

The Ideal Candidate

To be successful in this role, you will need:

• Prior experience working in a similar environment;
• Excellent and proven organisational, time management, written and verbal communication skills;
• The ability to work effectively in a fast paced and busy environment;
• A desire to work within a small team, natural flexibility and the willingness to ‘muck in’ and support with whatever tasks are required.

Benefits

Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an Enhanced Disclosure from the Disclosure and Barring Service.

We are committed to creating and sustaining an environment that values and celebrates the diversity of both staff and pupils. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.

**Due to the ongoing COVID-19 situation, the recruitment process for these roles may take longer than usual. We appreciate your patience and understanding during this time.**

Eton College