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Assistant Archivist (Maternity Cover)

Please Note: The application deadline for this job has now passed.

Role Introduction

Eton College seeks to recruit a part-time Assistant Archivist to support the College Archivist. This is a one-year, fixed-term maternity cover contract.

The role will involve: cataloguing; answering enquiries and facilitating researchers; assisting with the supervision of a graduate trainee and volunteers; contributing to teaching and engagement programmes; taking special responsibility for photographic materials.

The College Archives is the final repository for the historical records of Eton College, preserving and making available the official records of the college’s activities and administration from its foundation in 1440 to the present day. The College Archives is also rich in medieval records which pre-date the founding of the college, due to the estates gifted to Eton by Henry VI. The archives are mainly concerned with administrative matters until the mid-19th century, when records relating to the school become increasingly dominant. In addition to the college’s own archives there is an extensive collection of donated material relating to school life such as letters home, diaries of school days and reminiscences.

The successful candidate will be flexible, self-motivated, able to manage and prioritise a varied work schedule and have excellent communication and interpersonal skills. Experience of working with photographic collections would be an advantage.

Interviews are expected to be held week commencing 27th July 2021 and/or 2nd August 2021.

Main Duties

Key Tasks and Responsibilities

  • To extend and improve the catalogue, particularly of materials in the Photographic Archive.
  • To continue the digitisation of the Photographic Archive.
  • To answer enquiries from College pupils, staff and members of the public.
  • To make the archives available to readers by producing archival material for consultation,
  • supervising its use and providing advice
  • To contribute to the social media presence of the Archives, with the College Archivist (maternity cover) and Archives Assistant
  • To contribute to online content
  • To contribute to the activities of the Friends of the College Collections and to special events
  • To undertake any other duties as may reasonably be required of you in the post
  • Commitment to equality, diversity & inclusion
  • Commitment to safeguarding and promoting the welfare of children


The Assistant Archivist will have the ability to work independently as well as part of a team. Key stakeholders include, but are not limited to:

  • The Collections Department

The Ideal Candidate

​To be successful in this role, the incumbent should have:

  • A recognised archives qualification, or be working towards one
  • Knowledge and experience of cataloguing and application of archival standards. Experience of working with photographic collections would be an advantage.
  • Familiarity with the application of IT to the cataloguing, interpretation and publicising of archival material. The Collections use SSL software and familiarity with CollectionsIndex+ would be an advantage, but training will be given.
  • Good communication and customer service skills along with an understanding of research skills in order to help users access materials
  • A logical approach to the work of identification and classification
  • Good organisational skills to manage a wide range of tasks
  • Adaptability, flexibility and attention to detail and accuracy
  • The ability to skim and understand an extensive and varied range of material
  • Competence in administrative procedures and project management ability
  • Experience of wider heritage issues and collaboration would be an advantage. (The postholder is expected to work closely with other members of the Collections team.)




Eton College offers a wide range of benefits, including an 11% employer contribution to your pension (with 4.9% employee contribution), Employee Assistance Programme, enhanced Maternity / Paternity scheme, free eyecare vouchers, a cycle to work scheme, subsidised lunches during term time, free access to the College’s sport and leisure facilities and discounts at local retailers and businesses.

About the College

Eton College is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and an Enhanced Disclosure from the Disclosure and Barring Service.

We are committed to creating and sustaining an environment that values and celebrates the diversity of both staff and pupils. We believe in equal opportunity for everyone, irrespective of age, disability, gender, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sexual orientation or socio-economic background.

**Due to the ongoing COVID-19 situation, the recruitment process for these roles may take longer than usual. We appreciate your patience and understanding during this time.**

Eton College

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